Protect Your Business and Its Assets From Regulatory Non-Compliance Penalties and External Threats with a Customized, Proactive, Policy Driven Information Management Program from DocuSafe.

Your records, your system, and your security.

The safety and security of your company and its documents and information is one of the most critical considerations you have to make. The protection of that information in whatever form it takes protects your customers, your business, and its ability to recover from disaster. Information, the speed of information flow, and the ability to control and manage information can affect your ability to:

• Make strategic decisions quickly
• Process transactions profitably
• Maintain regulatory compliance
• Offer the highest level of customer service
• Manage growth.

DocuSafe provides flexible information management solutions that will support your company with an efficient, secure, and accurate rate of retrieval for your critical business information. We strive to be your complete and responsive information management partner.

When you place your records with DocuSafe, you will not have to reorganize them, saving you hours of work. DocuSafe will adapt to your current system and add/offer other organization and retrieval features to enhance your system. Our representatives will consult with you and your staff to explain how the system works so that the transition occurs seamlessly, and everyone is comfortable going forward.

Your records will be entered into our sophisticated EDC (electronic data control) tracking system with a bar code for each indexed container, file or tape you submit to DocuSafe for immediate tracking. For your convenience, this will identify:

• What records you have
• Who requested which item
• When the request was made
• What is the current status of each item
• What is the movement history of each item.

When You Need Them
DocuSafe has the capability and the staffing to provide your records, files, or tapes 24 hours a days, 7 days a week, 365 days. You can request standard delivery, rush delivery, priority delivery, or emergency retrieval. Our staff has been strictly screened, tested, and evaluated for employment at DocuSafe. Once hired, our employees are highly-trained to maintain the absolute security and safety of your records as they travel from our door to yours. DocuSafe has never lost a customer due to poor service.

Your Records – Safe and Secure
You can have ultimate confidence that your records are safe and secure with DocuSafe. In fact, your records will be much more secure with DocuSafe than in your own facility. Why? DocuSafe has a very strict policy for gaining access to our secure facility. Without exception, we require visitors to:

• Present valid picture identification
• Sign a non disclosure
• Wear a DocuSafe issued visitor ’s pass
• Accept an escort at all times.

Furthermore, our facility is designed and constructed to:

• Comply with the most rigorous industry standards for the safeguarding and accessing of hard copy records
• Conform to the highest standards for security with 24x7 monitoring by police and fire services and staff
• Meet or exceed NFPA 13 standards for fire suppression with Early Suppression and Fast Response sprinkler technology rated the best in the industry.
  
  DocuSafe of Madison at (608) 829-3888   
  DocuSafe of Phoenix at (623) 478-9393     
  

When you place your records with DocuSafe, you you will not
have to reorganize them, saving you hours of work.Your records
will be entered into our sophisticated EDC (electronic data control) tracking system with a bar code for each indexed container, file
or tape you submit to DocuSafe for immediate tracking.

You can also design the level of records retrieval security you want to protect your information and the policies that fit your comfort zone including:

• Encrypted client/server communication
• Authorization for on-line access and how and when access is granted
• Allow or disallow users access based on their authentication
  credentials
• Minimum password length/complexity requirements
• Flexible account lock-out policies
• Credential caching
• Folder and file encryption.

On-Line Access - Ultimate Convenience,
Uncompromising Security
For ultimate convenience, you can access and manage your record library through your on-line web portal. You can have a complete, accurate and customizable database literally at your finger tips. Accessible through our website, on-line access is a service we offer.


DocuSafe located its’ servers in a SAS 70 Type II super secure environment. In addition, we have taken the extra steps to create redundant backups. Any fears of hardware and thus access failure have been eliminated. You are free to access your information by simply changing the computers you are accessing or your location. Tech based vendors are out of business if their servers go down and so are you.

Need a Document Immediately?
There are times when urgency requires a faster mode than our standard delivery. For immediate requests, DocuSafe will promptly access the file, scan and convert it to a high resolution .pdf or .tiff and forward your file via secure email to your authorized user’s inbox in just minutes.

For additional details on this and the other DocuSafe’s information management services and to request a no-cost security and compliance information management audit call: (608) 829-3888