Why Organizations Must Have a Compliant Information Management Policy

Increasing attention to information protection, and more specifically, recent state and federal regulations require that all organizations have written policies and procedures to protect personal information. In fact, these laws mandate that policies and procedures for destroying discarded information be established in writing.

Documenting the policies and procedures governing an organization’s proper information disposal is critcally important. Not only does documentation establish that
employees are given sufficient direction, but it also assures regulators, as well as customers, that the organization recognizes practices and enforces its responsibilities.  Without such written policies and procedures, an organization runs the likely risk of being found negligent in managing its secure information. To ensure effective compliance, an organization must constantly assess the ever-changing business climate and ask itself several important questions:

Does your organization -

• have an up-to-date Information Destruction Policy and Procedure in place?
• require your current provider to issue a “Certificate of Destruction” insuring your safe, secure information destruction needs?
• track your organization's acquired information from cradle to grave? i.e. – do you know the final resting place of your destroyed material?
• have the ability to absorb the shock and embarrassment of a security breach of your information?

The requirements of securing information and compliance can be a daunting task, regardless of an organization's size. DocuSafe can assist you with all the necessary steps to create a sound, effective, and compliant program. DocuSafe is here to partner with you and provide you with peace of mind for all your information destruction needs.

Fill out the AUDIT REQUEST form below and submit it and a DocuSafe representative will contact you promptly.

We take care of you so you can take care of your customers.

Call DocuSafe to request a no–cost security and compliance audit at:
DocuSafe of Madison at (608)829-3888  
DocuSafe of Phoenix at (623)478-9393